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To the FormDigitization of the Public Sector with SAP
In the SAP Public Sector, SI PRO does not focus on abstract visions, but on concrete fields of implementation: occupational health and safety as well as environmental processes with SAP EHS, lab and service processes subject to inspection with SAP QM, and import, export, and sanction list screening with SAP GTS.
With more than 25 years of SAP consulting experience, SI PRO supports Public Sector organizations in functional conceptualization, implementation, integration, migration, and rollout.
SAP EHS Public Sector
Risk assessments, accident reports, occupational medicine, operating instructions, safety data sheets, and regulatory evidence in an integrated SAP process.
SAP QM Public Sector
LIMS, sample management, inspection lots, quality notifications, documented approvals for critical regulatory inspections, and monitoring processes.
SAP GTS Public Sector
Sanction list screening, import control, customs processing, and license management for public procurement and technical goods.
SAP EHS: Legally Compliant Occupational Safety Management in Public Properties
Many Public Sector organizations operate administrations, building yards, clinics, schools, technical services, workshops, or infrastructural facilities. Employees work in diverse hazardous situations—from office workstations and technical plants to field service and maintenance activities. However, uniform processes for risk assessments, safety briefings, accident management, and occupational safety documentation are often lacking.
Why the customer chose SI PRO
The customer did not require an isolated safety solution, but rather an SAP-integrated approach linked to personnel management, organizational structures, maintenance, document management, and compliance requirements. Crucial factors were SI PRO's experience in SAP EHS, the Public Sector, SAP S/4HANA integration, and the inclusion of SAP HCM SuccessFactors in safety-relevant processes.
The SI PRO Approach
SI PRO started with a Fit/Gap analysis based on real-world safety processes: risk assessment, measure management, safety briefings, accident management, hazardous substance management, and record-keeping. Existing Excel lists, briefing records, organizational structures, and personal data sources were verified against existing SAP master data.
Subsequently, a target process was modeled in SAP EHS. Hazards, measures, operating instructions, briefings, and accident reports were linked to organizational responsibilities and roles. Interfaces to SAP HCM SuccessFactors, SAP PM, SAP DMS, and optionally to external documentation and training systems were planned functionally and technically.
Support in Detail
- Establishment of a central occupational safety management system with location, organizational, and responsibility references.
- Execution and documentation of risk assessments, including tracking of measures and inspection deadlines.
- Integration of safety briefing processes with record-keeping, reminder logic, and role-based training requirements.
- Mapping of accident management processes, including reporting, root cause analysis, measure management, and audit evidence.
- Inclusion of hazardous substance management into existing safety and compliance processes.
- Integration of SAP HCM SuccessFactors for the transfer of organizational data, employee roles, and qualifications.
- Setup of evaluations for occupational safety, HR, site managers, internal audits, and management.
- Migration of existing risk assessments, briefing records, and safety lists, including data quality checks.
- Test Management with functional scenarios for briefings, accident reports, measure tracking, escalations, and audits.
Project Result
Occupational safety processes were migrated from decentralized lists and standalone applications into a verifiable, SAP-supported end-to-end process. Risk assessments, briefings, and accident reports are documented traceably; responsibilities are transparently assigned, and measures are audit-proof. The Public Sector organization reduced manual rework and gained a robust foundation for internal audits, compliance requirements, and regulatory inspections.
SAP QM: Transparent Quality Assurance in Procurement and Maintenance
In testing and monitoring laboratories, quality assurance involves more than just the actual analysis and measurement processes. Equally critical are the inspection equipment used, reagents, technical devices, sampling systems, external lab services, and third-party services. Without integrated inspection and release processes, media breaks occur between sampling, receipt, lab operations, quality assurance, and documentation.
Why the customer chose SI PRO
The customer sought an SAP partner who views SAP QM for testing and monitoring labs not merely as standard customizing, but as an integrated and auditable business process. SI PRO was selected due to its experience with laboratory testing processes, equipment management, approval procedures, certificate management, and S/4HANA process integration.
The SI PRO Approach
SI PRO initially analyzed which samples, equipment, materials, devices, and external services are quality-relevant and at which process points inspections, releases, or documentation must be triggered.
Based on this, inspection lot types, plans, characteristics, sampling procedures, and quality notifications were designed. Integration was carried out with SAP QM, MM, PM, DMS, and optional workflow components for quality-assured "four-eyes" approvals.
Support in Detail
- Definition of quality-relevant sample, material, and device groups.
- Setup of inspection processes for incoming samples with automatic lot generation.
- Development of inspection plans with quantitative and qualitative characteristics for lab analysis and monitoring.
- Mapping of releases, blocks, re-inspections, and rejections.
- Integration of quality notifications for deviations and internal lab events.
- Connection of certificate and evidence documentation for batch- or device-related inspections.
- Inclusion of SAP DMS for inspection protocols, expert reports, and audit evidence.
- Setup of KPIs for error rates, processing times, and quality deviations.
Project Result
Quality-relevant samples and processes are automatically recognized and controlled. Departments document results directly in SAP, deviations are audit-proof, and laboratory processes are integrated without media breaks. The customer reduced uninspected process steps and improved the transparency of monitoring data.
SAP GTS: Automated Compliance and Import Control for Procurement in the Public Sector
Authorities, research institutions, and security organizations in the Public Sector procure goods with foreign trade relevance, such as IT components, lab technology, or dual-use materials.
Why the customer chose SI PRO
The customer required SAP GTS expertise for integrated compliance checks in procurement and master data maintenance. Key requirements included clean screening logic, traceable hit handling, and a sophisticated authorization concept.
The SI PRO Approach
SI PRO recorded relevant business objects (suppliers, orders, classifications) and defined which checks should be automated. The solution was designed using SAP GTS Compliance Management and Customs Management, utilizing S/4HANA for master data.
Support in Detail
- Setup of automated sanction list screening for business partners from SAP S/4HANA.
- Definition of hit handling, escalation, and blocking logic for compliance teams.
- Integration of material classification and export control numbers.
- Configuration of roles and authorizations for departments, customs, and compliance.
- Preparation of operational processes for list updates and monitoring.
Project Result
Foreign trade risks are identified earlier in the process. Business partners and documents are checked automatically; critical transactions are blocked and manually reviewed. The Public Sector organization received a documented SAP GTS process with a full audit trail and reduced dependence on manual case-by-case reviews.
SI PRO Consulting
SAP Consultingfor the Public Sector
Why SI PRO for
SAP Public Sector Projects
SAP Integration
SI PRO seamlessly connects SAP EHS, SAP QM, and SAP GTS with existing administrative, HR, maintenance, and compliance processes to ensure end-to-end, audit-proof operations.
Public Sector Experience
With more than 25 years of SAP consulting experience, SI PRO understands the functional, organizational, and regulatory requirements of public institutions, state-owned enterprises, and municipal companies.
Audit-Proof Processes
SI PRO delivers auditable, documented, and verifiable SAP processes for occupational health and safety, quality management, and international trade compliance — from functional design through operational handover.
Business Contact Partner
Andreas Renner
Phone +4962130982615
E-Mail
Business Contact Partner
Michael Hintenlang
Tel. +4962130982615
E-Mail
